November 16, 2006
From WikiScrambled
Contents |
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Participants
- Louise Brouzes
- Jane Proudfoot
- Terry White
- Denise Thibault
- Monique Emard
- Beryl Scrivens
- Sherri Stewart
- Allison Hewlitt
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New members - Terry
- Richard Fuchs has left for Singapore
- New members welcomed: Beryl Scrivens and Richard Isnor
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Facility Move – Denise Thibault
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Working Committee
- A working committee (Denise, Louise and Allison) has been formed. Pauline Delorme contracted (to Dec 31/06) by the committee to intiate, research and present IDRC fitness needs and transition recommendations.
- A small contract was given to Pauline Delorme
- Allison, Louise and Denise met with Pauline to draft a set of initial questions and issues in undertaking a fact finding mission especially to identify who we need to talk to who can be influence
- Pauline will be submitting a report by the end of Dec which will address the questions and issues
- Would like to talk to the Communication folks on how to best communicate with staff
- Plan is to meet again in Jan to discuss the report
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RA and Constitution Square
- Jane to approach Constitution Square with a new business model for their fitness facility by Xmas.
- Building Management runs the facility not the RA; it is a different business model
- RA centre strategy is to talk to the building owners at Constitution Square; will need to prove that money can be saved
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IDRC fitness centre
- No word yet from Morguard concerning new occupants/use of the gym space. Jane to prepare cost-benefit analysis of maintaining the facility in it’s current space to be delivered to Morguard.
- Need to think about it at a strategic level ie. this is an employee benefit; take it back to management and define what the benefit is
- Should include stats and studies on the benefits of fitness, mind/body well-being, balanced lifestyle; this is something that Jane is working on
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Communication with staff
- if commmittee is ready, they may want to release a survey and preliminary info about the new facility to all gym members at the Holiday Luncheon scheduled Thursday Feb 15/07
- Might consider passing a strategy to someone like Judith Lockhard (sp?) to get ideas
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Follow-Up
- Meet again in Jan to discuss report
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2005/06 Annual Report - Jane Proudfoot
Follow-up'
- Review and respond by the end of next week
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2005/06 Budget – Jane Proudfoot
Members
- in 1997, the majority of people were IDRC; we are now able to generate members from the outside
- the picture paints good fiscal management and a good corporate partnership
- the 2005/6 Annual Report was distributed, for approval by all by month end * Report will be sent to translation and printing for distribution in Dec.
- Membership figures: 162 There is still room for 7 more outside members.
Financial Results
- RA was able to hire Heather, as student, to lead fitness classe; as a result, we didn't spend as much on operations
- Less equipment maintenance problems partly because of the upgrades
Reconciliation
- month over month accounting has been done
- chasing one person whose membership wasn't deducted from payroll
- RA has been consistently given back $1000-4000
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Follow-up
- Financials for Sept/Oct- Final figures to be delivered by Jane by next meeting.
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Current Operations to date – Terry
- Mind and Body classes are full
- Group Fitness - averaging 8-10 people per class
- Self-defense course cleared costs and was well-received by IDRC members. Had 5 people sign up; Instructor agreed to drop the class to a fee per person; revenue of $20; impressive course
- Group Fitness attendance is picking up from September - attendance averages 8 to 12 people daily.
- Recommend dropping to two classes the week before the hols (Mon & Tues only); closed the week of the 26th; two classes the first week back (on 3rd & 4th) and full schedule as of Jan 8
- Cancel class on the 15th because of the Christmas party
- Locker Room and Facility cleaning to be scheduled during “closed week” between Dec 22 to Jan 1
- Membership Satisfaction Survey – will not be delivered this year. Members will be surveyed at a later date concerning the “new” facility .Member satisfaction survey: will do a survey when we have more information about the new site
- Member appreciation day in the new year
Follow-up
- Terry recommends self defense in the winter and those who missed a class in a previous session are welcome to join
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New Winter Program – Terry
- Program starts on runs Jan 8/07 to March 31/07.
- 10 wk as opposed to a 12 wk schedule; fees are pro-rated
- Group fit classes will remain the same, order will change slightly
- Mind and Body will remain the same (4 classes /week)
- Self Defense will run for 5 weeks : March 1 to 29 (not include March Brk)
- Fitness Appreciation Week (Feb 12 to 16/07): Could include a master class with Carole; Lunch; Lunch and learn around a topic (menopause) which is open to all; fitness testing to establish a baseline (members only); Buffet Luncheon in gym for all members
- Staff Association has money to pay for a speaker
Recommendations:
- Same schedule for the group fitness
- Mind & Body should be kept the same
- Member appreciation week around Feb 12-16 (love your member)
Follow-up
- Jane to send a list of potential speakers
- Terry to get help from Beryl re the WCMS
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Other Business
- Issues with the WCMS
- Equipment to be replaced – Oscillating Fan, 10 lb weights
- electronic sign-up sheets for Cardio equipment. Great idea, just not a cost beneficial option at this time given the move within the next year.
- Allison has offered to register the fitness committee with the D-Group and make her meeting notes available to all through the use of the D-Groups discussion community as a way to keep us all up to date on the Fitness Executive meetings.
